For AV hire & live event production
Proposals that win work
built for AV companies
Professional proposal software for AV and live event teams.
Most AV proposals get built in Word or Excel: no branding, no tracking, easy to ignore. pro-posal.io is built specifically for AV hire, event production and freelance techs, not adapted from a generic sales tool. Brand every proposal, pull quotes from Current RMS, and watch clients open and sign off. Start your free trial, no card required.
Built for the AV and live events industry
18
Section types
AI
Powered drafts
Built-in
Online acceptance
Current RMS
Integration
Proposals that win work
Professional quotes with grouped line items, two-column layouts, and real pricing. Your clients see an interactive, branded web page, not a PDF buried in their inbox.
Kit lists, crew schedules, tech specs, and investment breakdowns all live inside one beautiful, shareable proposal.
Your AI proposal partner
Paul asks a few smart questions about your event, then generates a complete, multi-section proposal draft with pricing, schedules, and technical detail.
You review, tweak, and send. What used to take hours now takes minutes.
Team conversations, built in
Real-time team chat on every proposal. System events automatically track views, sends, and sign-offs so everyone stays in the loop.
No more scattered WhatsApp threads. Everything about the job lives in one place.
The personal touch
“Specially Prepared For” sections with personal messages, headshots, and signatures. Your clients feel the care before they read a single line item.
Choose between letter and postcard layouts. Include your account manager or project lead, complete with role and signature.
Built for your industry
Show schedules with load-in, rehearsal, and show day timelines. Tech specs, crew sections, and big-number callouts. This is not a generic document builder with a logo added on.
Every section type was designed with AV and live events in mind, from pencil to sign-off.
Everything you need to close the job
Core tools that work together, so you can focus on the creative, not the admin.
Templates and snippets
Save your best sections as reusable snippets. Build new proposals from proven templates in seconds.
Online acceptance log
Clients accept directly on the proposal. Every action is logged with a timestamp and the version is locked.
Analytics and tracking
Know when your client opens the proposal, which sections they read, and how long they spend on pricing.
PDF export (beta)
Generate a PDF at any time, handy for tender submissions, internal reviews, or archiving signed proposals.
Custom branding
Your colours, your logo, your fonts. Every proposal is white-labelled to your company with a custom subdomain.
Current RMS integration
Pull opportunities and line items directly from Current RMS. No double-entry, no copy-paste.
Simple, honest pricing
Start free for 60 days, no card required. Solo from £25 a month, Team from £45 a month for five seats.
Solo
Everything you need as a one-person operation. Unlimited proposals, full white-label branding.
- 1 user
- Unlimited proposals
- White-label branding
- Custom subdomain
- Interactive web-native proposals
- Interactive quote section
- E-signature with acceptance log
- PDF export (beta)
- Analytics and tracking
- AI wizard (30 generations/month)
- Current RMS integration
- Personal snippets
Team
Most popular+ £2/extra manager, £1/extra user
For small teams that need sign-off workflows and shared resources. 5 seats, mix and match roles.
- 5 seats (any mix of managers and users)
- Everything in Solo
- AI wizard (150 generations/month, shared)
- Manager sign-off workflow
- Team accounts
- Shared snippets
Enterprise
+ £1/extra manager, 50p/extra user
For larger operations. 10 seats included, mix and match roles freely. Unlimited AI.
- 10 seats (any mix of managers and users)
- Everything in Team
- Unlimited AI generations
- Custom domain
- Shared snippets and templates
- Custom themed proposal sections
Frequently asked questions
What is pro-posal.io?
pro-posal.io is proposal software for AV and live event production companies. You build branded, interactive proposals, send them as a web link, and track what the client reads and accepts, all in one place.
Is pro-posal.io designed specifically for AV companies?
Yes. The section types are built for AV and live events: itemised quotes and kit lists, show schedules with load-in and rehearsal, technical specifications, and crew. It is not a generic document builder with a logo added on.
Does pro-posal.io integrate with Current RMS?
Yes. pro-posal.io reads your opportunities and quotes from Current RMS and pulls them straight into a proposal, so there is no double entry. The connection is read-only, so it never changes your Current RMS data.
How much does pro-posal.io cost?
Solo is £25 a month for one user, Team is £45 a month for up to five seats, and Enterprise is £85 a month for up to ten seats. Every plan starts with a 60-day free trial and no card is required to sign up.
Can clients sign proposals online?
Yes. A client accepts by typing their name on the proposal. The acceptance is timestamped and the accepted version is locked with a certificate, so there is a clear record of what was agreed.
Is there a free trial?
Yes. Every plan begins with a 60-day free trial and no credit card is required to start. You only add a card if you decide to keep going.
What sections can I include in a proposal?
There are 18 section types, including a cover, executive summary, a personal "specially prepared for" message, quotation, team, timeline, technical specification, gallery, video, case studies, testimonials, big numbers, FAQ, and small print.
Can I use my own branding?
Yes. Every proposal is white-labelled to your company with your logo, brand colours and fonts, served from your own subdomain. Clients see your brand, not ours.
Does pro-posal.io work for freelance AV technicians?
Yes. The Solo plan is built for one-person operations: unlimited proposals, full branding, and a custom subdomain, so a freelancer looks as polished as a large company.
What happens when a proposal expires?
If you set an expiry date and it passes, the client sees a tidy branded page explaining the proposal is no longer available and to ask you for a fresh link. Your accepted and draft proposals are never affected.
Stop sending PDFs. Start winning work.
Built for AV companies who want to close more jobs with proposals clients actually want to read. 60-day free trial, no credit card required.
Start your free trial